Background: Digital Rugby (“we,” “us,” or “our”) is committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, and store your personal data when you visit our website at www.digitalrugby.org (the “Site”) or engage with our services.

1. Definitions and Interpretation: In this Privacy Policy:

  • “Account” refers to a registered user account required to access certain features of our Site.
  • “Cookie” means a small text file placed on your device to enhance user experience and analytics.
  • “UK GDPR” refers to the retained EU law version of the General Data Protection Regulation.

2. Information About Us:

3. What Does This Policy Cover? This Privacy Policy applies to the Site. It does not extend to external websites linked to or from our Site.

4. What Is Personal Data? Personal data refers to information that identifies an individual, such as name, contact details, or online identifiers. It excludes anonymous data.

5. Your Rights: Under the UK GDPR, you have rights regarding your personal data:

  • The right to be informed about our data usage.
  • The right to access your personal data.
  • The right to rectification of inaccurate data.
  • The right to erasure (“the right to be forgotten”).
  • The right to restrict processing.
  • The right to object to data processing.
  • The right to data portability.
  • Rights related to automated decision-making and profiling. To exercise these rights, contact dataprotection@digitalrugby.org.

6. Data We Collect and How: We may collect:

  • Identity Information: Name, title.
  • Contact Information: Email address, phone number.
  • Technical Information: IP address, browser type.
  • Usage Data: Browsing behavior on our Site. Data is collected through forms, cookies, and direct interactions.

7. How We Use Your Data: We use your data to:

  • Provide our services.
  • Personalize your experience on our Site.
  • Communicate with you regarding queries and updates.
  • Analyze usage patterns to improve our Site. Our lawful basis for processing includes consent, performance of a contract, and legitimate interests.

8. Data Retention: We retain personal data only as long as necessary for the purpose it was collected, or as required by law. For instance:

  • Identity Data: Retained for 3 years after last interaction.
  • Technical Data: Retained for up to 6 months for analytics.

9. Data Storage and Transfers:

  • Data is stored on secure servers within the UK.
  • Transfers outside the UK comply with adequacy decisions or approved safeguards, such as standard contractual clauses.

10. Data Sharing: We may share your data with:

  • Service providers for IT, analytics, or marketing support.
  • Legal authorities if required by law.
  • No data will be sold or shared for commercial purposes without your explicit consent.

11. Cookie Policy: Cookies are used to:

  • Analyze traffic and improve functionality.
  • Enhance your user experience. You can manage cookies through your browser settings. Details on cookies are in our Cookie Policy.

12. How We Protect Your Data: We implement:

  • Encryption for data in transit and at rest.
  • Access controls for sensitive data.
  • Regular audits and breach protocols.

13. Accessing Your Data: Submit a subject access request to dataprotection@digitalrugby.org. Responses are provided within one month, extendable in complex cases.

14. Changes to This Policy: Updates to this Privacy Policy will be posted on this page. We encourage you to review it regularly.

15. Contact Us: For data-related inquiries:

Effective Date: January 1, 2025.